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Munibit for Clerks

Clerks play a pivotal role in maintaining order and efficiency within their community. Munibit steps in to provide tailored solutions to common challenges faced by clerks.

Common Challenges for Clerks…

Challenge — Excessive Public Requests

Clerks often grapple with a high volume of requests, especially with forms. This leads to increased workload, potential errors, and delays in processing.

Solution

Munibit streamlines form management with pre-made templates, automated responses, routing contacts, and workflows, making it easier for Clerks to process requests efficiently, with reduced manual effort.

Helpful Munibit Tools

Challenge — Tedious Meeting Tasks

Clerks handle many tedious meeting-related tasks, such as scheduling meetings, creating agendas, and posting minutes, which can be time-consuming.

Solution

Munibit provides tools to simplify meeting-related tasks, including…

  • Calendars to schedule and post meetings.

  • AI Assist to create copy for meetings, minutes or agendas in seconds.

  • Resource Folders to store minutes and meeting documents. These documents can then be linked to specific calendar events, keeping things transparent and organized!

Helpful Munibit Tools

Challenge — Outdated Resources

Clerks face challenges in maintaining a system for updating, filing, and archiving records to comply with state requirements… Some may still rely on printed documents and traditional filing methods, which is time consuming and less secure.

Solution

Munibit’s secure resource folders streamline the process of updating, filing, and archiving, documents, reducing the need of manual filing. Resource folders can be public or private, and linked to events on your meeting calendar, providing efficiency and transparency!

Helpful Munibit Tools

Challenge — Communication Issues

Clerks serve as a point of contact for the public, providing information and giving updates when needed, but it’s often hard to reach and engage with the community.

Solution

Munibit transforms communication challenges by providing a centralized platform for community engagement, with built-in tools like Posts and Alerts to update residents and Resource Folders and Doc Viewers to display information. Having a mobile-friendly interface ensures easy access to residents anytime, anywhere.

Helpful Munibit Tools

All Included Munibit Features

    • Full Readymade Municipal, Visitor or Community Website

    • Custom Domain Setup*

    • Content Management Features

    • Mass Notifications: Mass text and email notifications system with included opt-in form.

    • Searchable PDFs: Search and manage PDF forms like property cards or public records.

    • Payment Processing: One-Off, Checkout, or Reservation payments

    • Reservations: Reserve buildings, office space, pavilions, courts, & more

    • AI Assist Text Editor: Use artificial intelligence to write new or improve existing content (using prompts)

    • Resources: Agenda & Minutes, Ordinances, Newsletters, & more

    • Calendar: Upcoming Events, & Council & Committee Meetings

    • Forms: Submit an Event, Photo, Ad or Concern, Volunteer Sign-Ups, Newsletter Opt-Ins, & Add to Directory or People List

    • In-Page Viewer: Display & view PDFs, images, & videos within any webpage

    • Knowledge Base Search: Search specific data like FAQs, by-laws, minutes, policies, & more

    • People & Groups: Elected Officials, Committees & Departments

    • Directory: Categorized Business Directory, Guided Tours, Interactive Map, & History

    • Posts: News, Events, & Community

    • Page Alerts: Display important alerts like health, safety, traffic, construction, etc.

    • Images: Videos, Gallery & Carousel Views

    • Embeds: 3rd party modules

    • Property: Commercial Property Management & Listings

    • Links: Links or Buttons

    • Ads: Local Advertisements

    • Video: Standalone video player. Supports live-stream, YouTube, & Vimeo

    • Text: Formatted Text

    • Unlimited Customer Support (M-F, 8am-4pm)

    • Online Training Session

    • Online Training Guides & Videos

    • Everything is designed, built & managed in St. Charles, MO

* Custom Domain Integration: You must purchase your custom domain separately through a 3rd party provider (like GoDaddy). We will help connect your custom domain once your paid Munibit plan begins.